- How do I make a reservation?
We accept reservations up to 6 months in advance. Reservations made be made via the following methods:
1. Send us an e-mail (email@example.com)
2. Make a reservation via our website
3. Call us directly at +81-50-3786-2009 (available Mon-Sun from 9:00 to 19:00 JST)
- What is the cancellation policy?
Cancellation of any reservation made with THE MACHIYA VILLA may be subject to a cancellation fee:
No show / Check-in Date 100% 1 day to 7 days prior to Check-in Date 50% 8 days to 28 days prior to Check-in Date 30% 29 or more days prior to Check-in Date Full Refund minus transaction fee
- How can I make the payment?
We ask for payment upon booking.
Payment can be made via PayPal, or Credit Card (VISA/MASTERCARD/JCB only).
All payment will be made in Japanese Yen.
- May I make a reservation on behalf of another guest?
When making your reservation, please let us know the name of the guest who will be staying in the house, as well as the guests' contact number and email address.
If another guest will be making the payment, please ensure all guests are aware of reservation details.
- Does the rate include tax and service charge?
Yes. All rates shown on our webpage include 10% consumption tax (incl. sales tax, VAT, excise duty, etc.) and service fees.
In Kyoto City, a new accommodation tax will be implemented starting October 1, 2018
Accordingly, we will charge a separate accommodation tax based on you accommodation fee as determined by the Kyoto City government. Please visit the link below for more information and details.
Kyoto City Accommodation Tax
- Is the machiya house suitable for the elderly?
There are no age restrictions for guests staying with THE MACHIYA VILLA.
However, please note that our machiya houses are renovated, two-story traditional Japanese properties.
While almost all of our machiya houses have a Western-Style room with beds, most are located on the 2nd Floor. Other bedding options include Japanese-style floor futons that can be set on the 1st Floor or 2nd Floor.
If you are looking for a house with specific requirements (i.e. dining table and chairs, toilet facilities on the top floor, etc.), please feel free to contact our friendly staff via email or telephone.
While we do our best to cater to all guest requests, we thank you for your understanding that some requests for adjustments cannot be met.
- Is the house suitable for children?
Yes.There are no age restrictions for guests staying with THE MACHIYA VILLA.
Children under the age of 5 may stay share a bed with another guest with no additional charge. In this case, please process the guest as "0" when making your reservation.
Please be aware that due to the traditional layout of the houses we may not be able to make adjustments for child-proofing.
- Can we have more than the maximum number of guests in one machiya house?
- Unfortunately, due to the Japanese Fire Service Act issued by the Kyoto City government, we are unable to accept more than the maximum number of guests indicated under each property.
- Can I change the number of guests after making a reservation?
You may change the number of guests up to 2 days prior to your check-in date.
- Can I leave my luggage somewhere before check in?
You may leave your luggage at our Check-in Office "DOZEN RYOKAN" between 8:00 ~ 21:00.
THE MACHIYA VILLA Check-in Office (DOZEN RYOKAN)
270 Sasaya-cho Shimogyo-ku, Kyoto 〒600-8156
Sending Luggage Prior to your Arrival:
As our properties are all for private use by our guests, there is no staff member residing there to accept your luggage.
Therefore, if you would like to send your luggage to Kyoto before your arrival, please send it to our check-in office "DOZEN RYOKAN":
On the delivery slip, please include the following:
① Reservation name
② Machiya house name
③ Check-in date
If you would like to send your luggage to our check in office prior to arrival, please let us know via e-mail.
- Do you offer luggage delivery?
Yes. If your luggage arrives at our check-in office, "DOZEN RYOKAN", by 12:00PM on your check in date, we are able to send your luggage directly to your machiya house for a fee of 800yen/per item (delivered by 17:00PM).
Items that are not included for this service:
① Items that are 2m long, or weigh over 30kg
② Items that are over 2m in total for the width, height and depth
③ Expensive or fragile items, animals, decomposable items
④ Cardboard boxes (any item other than a suitcase OR backpack)
⑤ Baby strollers, items with umbrellas attached, items with other bags attached
⑥ Items that are difficult to handle
THE MACHIYA VILLA is not responsible for any item lost or damaged during the transportation of luggage
Payment is accepted in CASH ONLY. Please kindly make your payment upon check-in.
If you would like to use the delivery service to your machiya house, please let us know at least 1 day in advance via telephone or email.
- What time is check in/check out?
- How do I collect the key for the house?
There is no key for our machiya houses.
We will send a PIN number to enter the house prior to your arrival.
Please kindly check your confirmation email sent to you by THE MACHIYA VILLA prior to your arrival.
- How do I check in?
Once you have entered your house using the PIN number provided, please call our staff using the cellphone provided inside the house and a staff member will then come over for the check in process.
More detailed instructions will be sent after your reservation is confirmed.
- Is Yukata provided?
- Unfortunately, we do not provide yukata. We ask all guests' to bring their own pajamas for a good night's sleep.
- How many children can stay without any charge?
- We allow any children under the age of 5 to stay for free (to share bedding with another guest). We allow up to the same number of adults.
- Are meals included?
All reservations are self-catered, meals not included.
However, we offer breakfast delivery options at out machiya houses for an additional fee.
For more information regarding our breakfast delivery options, restaurant recommendations, or assistance in making restaurants reservations, please email our staff at firstname.lastname@example.org
- Can we bring pets?
- We do not allow pets inside our houses.
- What type of kitchen facilities are there?
- We provide a basic kitchen, with essential kitchen utensils and crockery enough for the number of guests staying. Please see our webpage for more details.
- What amenities are included?
Towels, linen, bathroom amenities, and more are all included in your stay.
For details on amenities, please check each individual machiya house web page.
- Can we get in touch if we have any problems during our stay?
Yes. There is a cellphone in each house in case of an emergency.
Should you have any problems or questions during your stay, you may use this phone to contact a member of staff on our emergency number which is available 24 hours per day.
- Are there any restrictions on noise in the machiya house?
No parties or events are allowed inside the machiya house at any time.
As machiya houses are traditional, wooden structures, noise tends to echo more than usual inside the houses. Additionally, as houses are located in residential areas, close to surrounding neighbours, we respectfully ask you to take care particularly when talking in the entrance or outside the house.
- Do you have any car parking space?
Our machiya houses do not have private car parks.
However, there are several coin parking spaces located within walking distance of each property.
Please contact our staff for additional information and suggestions on where to park during your sta
- How do I get to the house by taxi?
- We will include Japanese instructions to show to taxi drivers in Kyoto in your reservation confirmation e-mail.